Vehicle planning
Choose a Vehicle for Your Trip
Use the passenger count and luggage load as a starting point. This planner does not check availability or reserve a vehicle. Confirm the assigned seating and luggage space before booking.
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Consider a sedan for this passenger count. An SUV may be more suitable when large bags or equipment need additional space.
What to send for a fit check
List checked cases, carry-ons, strollers, golf bags and other equipment separately. Include child-seat requests and any boarding needs. The number of seats and the space left for bags must both fit the party; a vehicle photograph cannot confirm that configuration.
For an airport arrival, include the flight and destination. For an event, count the passengers on the return as well as the outbound trip. Groups needing several vehicles should have their passenger assignments and pickup contacts confirmed together.
Trip preparation
Plan around the whole party
Use the largest luggage load
If the outbound and return trips have different luggage, describe both. A party headed to an airport may have more cases than it carries between city meetings. Count large cases, small cases and carry-ons individually. Add the dimensions of oversized equipment where useful; a passenger total cannot describe the space occupied by a stroller, instrument case or sports equipment. Keep that information with the vehicle request rather than sending it after confirmation.
Describe the boarding arrangement
Tell the booking contact if a traveler needs extra time to board or has equipment that must travel with them. Request an appropriate vehicle and confirm the assigned configuration. Describe any child-seat requirement before reserving. When several cars are involved, keep families and companions together in the passenger plan where practical, and name a contact for each group. This planner supplies a starting recommendation; a human fit check still needs the details.
Connect the vehicle to the itinerary
For a Brooklyn pickup followed by a JFK departure, provide both the street entrance and flight details. For a day of Manhattan meetings, give the sequence of stops and whether the vehicle stays. Keep the return journey in the same request if the passenger or bag count changes. The airport’s current JFK transportation page includes a warning about construction affecting private cars, so check the current instructions before fixing the pickup plan.
Confirm the class before accepting
Review the vehicle class, seating and luggage arrangement in the booking confirmation. Check the time, meeting contact and addresses as carefully as the class name. Use the fleet page to compare classes, then request a complete quote for the route. An hourly rate describes a retained-car booking; it does not establish the fare for every airport transfer.
Current airport information: JFK transportation and LaGuardia transportation.